Manual BDO handling
KPO and KEO forms are completed in the register separately from jobs and invoices. With many collections, this takes up office time and invites mistakes in codes and weights.
Industry: Waste management
Waste management software
We build waste management software: ERP platforms for companies that collect, transport and dispose of waste, integration with the Polish BDO register, KPO and KEO forms, annual reports, collection schedules, a driver app and billing.
How we support the industry
Companies that collect, transport and dispose of medical, veterinary, industrial and other waste combine logistics, strict record keeping and billing for many customers in their daily work. Every collection means a form in BDO, a driver route, a measured weight and finally a line on an invoice. When this information lives in spreadsheets, paper notes and separately in the BDO register, the same data is entered several times, and errors only surface during billing or reporting.
We build an ERP platform tailored to how your company works: one system covers customers and contracts, waste collection schedules, driver jobs, KPO and KEO forms, reports and billing. Drivers work in an app on a phone or tablet, the office sees collections as they happen, and data reaches BDO without manual retyping.
Challenges for waste management companies
Waste collection and disposal is field work combined with record-keeping duties, where data has to match at every stage: from the customer, through transport, to the processing site.
The form must precede transport
A KPO is created before transport starts and for a single waste code, and further confirmations depend on several parties. A missing confirmation blocks further records, so statuses need constant tracking.
Schedules and routes
Regular collections from many customers, varying frequencies and urgent extra jobs are hard to balance against the availability of drivers, vehicles and plant capacity.
Medical and veterinary waste
Infectious waste demands particular discipline: the right containers, short collection deadlines and a full history. A missed collection at a clinic or veterinary practice is a real problem for the customer.
Information from drivers
Paper confirmations return to the office late. Weight, container count, customer signature or a failed collection are known only after the route is finished.
Customer billing
Flat fees, rates per kilogram, per container or per trip and surcharges make month-end invoicing a tedious exercise in comparing data.
Reporting
The annual report and customer reports need data that matches the forms from the whole year. Discrepancies most often surface only when closing them.
Waste management software solutions
We design the platform around your processes: waste types, permits, fleet and billing model. Modules can be rolled out together or in stages, also as an addition to existing systems.
ERP platform for waste companies
Customers, contracts, collection sites, jobs, fleet, storage and finance in one system, with permissions for the office, dispatchers and drivers.
BDO system integration
Data exchange with the BDO register via API, form status updates and notifications about forms that need action, with no retyping between systems.
KPO and KEO form generation
Waste transfer and waste record forms created from the job and collection data, with checks on waste codes, weights and transfer parties.
Annual reports and analytics
Summaries for the annual report, reports for customers and management: weights by code, customer, route and period, with data export.
Waste collection schedules
Recurring and one-off collections, route planning, driver and vehicle assignment, a customer calendar and deadline reminders.
Driver app
A list of collections on a phone or tablet, navigation, container code scanning, weight, photos and customer signature, even without signal.
Automated billing
Charges calculated under each contract from completed collections, invoice preparation and handover to your accounting system.
Customer portal
Requesting extra collections, schedules, history, documents and invoices available to clinics, veterinary practices and manufacturing plants.
Device and system integrations
Connections to scales, fleet GPS, accounting and other tools you use, as long as they provide a data exchange interface.
AI use cases in waste management
AI takes over repetitive work with documents and data, while decisions that affect records stay with people.
Document reading
Extracting data from contracts, job requests, orders and supplier documents and preparing it for approval in the system.
Data checks before submission
Spotting unusual weights, mismatched codes and discrepancies between the job, the collection and the form.
Route and schedule suggestions
Proposed collection order based on deadlines, locations and history, for the dispatcher to accept.
Knowledge assistant for the office
Answers based on your procedures, contracts and permits, with the source shown.
Customer requests
Automatically recognising messages asking for a collection and turning them into draft jobs.
Frequently asked questions
Can the system be integrated with BDO?
Yes. We base the integration on the API provided by BDO, so that KPO and KEO forms can be created and handled from the platform and their statuses return to the system. We agree the scope of integration during the analysis.
Does the driver app work without signal?
Yes. We design the phone or tablet app with an offline mode. Drivers can record a collection without signal, and data synchronises once the connection is back.
Can the system generate the annual report?
The system can collect data from the whole year and prepare summaries for the report submitted through BDO, broken down by waste code and site. The final review and submission stay with the responsible person in your company.
Can the platform handle different types of waste, including medical and veterinary?
Yes. We configure separate rules for waste groups: permitted codes, container types, collection frequency and required documents, in line with your company permits.
Can we start with just the driver app or the BDO integration?
Yes. We can connect a chosen module to the system you already use, as long as it provides a data exchange interface. The platform can also be built in stages.
Experience since 2009, now powered by AI
Since 2009
17 years of building enterprise-class web applications, custom business systems and mobile apps.
Industry know-how
Many projects for automotive, logistics, healthcare, food service and catering, construction and finance.
From idea to maintenance
Consulting, design, development, integrations, rollout, training and ongoing growth in one place.
Data security
Solutions designed in line with GDPR and the EU AI Act, with access control and transparent costs.